Google Calendar can be used to automatically create structured work entries in Jugl, keeping everyone updated without extra follow-ups. You don’t need to manually copy meeting details or deadlines into your boards. Instead, events added to a calendar can directly create or update entries in Jugl.
Table of Contents
What You Can Achieve with Google Calendar Integration
How to Set Up the Google Calendar Connection
How to Set Calendar Events to Start Workflows
You Can Build Recipes to Create Work from Events
Examples of How Teams Use Calendar IntegrationProject and Delivery Teams
Sales and Client Meetings
HR and Recruitment
Admin and Ops Use Cases
Other Helpful Scenarios You Can Automate
Tips for Configuring and Managing Your Recipes
When This Integration Helps
Final Note
What You Can Achieve with Google Calendar Integration
The flow starts from a calendar event. When someone adds or changes an event in Google Calendar, it triggers an action in Jugl, typically creating or modifying a work entry on a board.
The information passed from the event (like title, description, time, and participants) can be used to fill fields in Jugl. This way, one calendar entry becomes a structured piece of work that your team can act on.
The entire flow runs in real time. If an event is edited in Google Calendar, the corresponding work in Jugl can be updated as well, depending on how your recipe is set up.
How to Set Up the Google Calendar Connection
To use this feature, start by connecting your Google Calendar account. You’ll find the option inside the Connections section of Jugl.
As shown in Image A, you’ll need to:
Name the connection
Choose the workspace or folder (e.g., Templates)
Authenticate using Google’s OAuth system
📌 Image A: Google Calendar connection setup
Once connected, your calendar will be available to use as a trigger in recipes.
Note: Each account connection can be reused in multiple recipes. If the connection is broken or expired, you can reconnect it without rebuilding the recipe.
How to Set Calendar Events to Start Workflows
You can choose from different calendar-based triggers depending on how you want to track your events.
Options include:
New/Updated Event: Triggers when a calendar entry is created or changed (used in the current example)
New Event: Only triggers when a brand-new event is created
Event Start: Runs at or before a set time relative to event start
Event End: Triggers after an event ends
📌 Image B: Trigger types available for Google Calendar
In our example, we are using the New/Updated Event trigger to respond to changes immediately.
This is useful when meetings, client sessions, or deadlines are frequently rescheduled or edited. The updated event will keep Jugl in sync without needing manual edits.
You Can Build Recipes to Create Work from Events
Once your trigger is ready, the next step is to decide what should happen in Jugl.
The common action here is: Create Work in Jugl.
As seen in Image C, the recipe flow includes:
The calendar trigger
A monitor block to watch for issues
The work creation step
Retry logic if anything fails
📌 Image C: Calendar to Jugl work creation recipe
Fields from the calendar event are mapped into Jugl fields such as:
Event Title → Work Title
Event Description → Work Description
Event Time → Start/Due Date
Attendees → Assigned or Reference Field
This mapping helps turn a meeting or session into a clear piece of work that your team can view, act on, and update as needed.
Examples of How Teams Use Calendar Integration
This integration can be used in different ways depending on the team, the calendar, and the work involved. Here are a few examples to show how it helps in real workflows.
Project and Delivery Teams
Events like sprint planning, review sessions, or delivery deadlines can create entries in project boards.
Calendar Event | Jugl Outcome |
Sprint Review Scheduled | Create entry under Sprint Activities |
Milestone Deadline Set | Add work with due date to Delivery Board |
Client Handoff Meeting | Assign work to Support Lead |
This helps teams keep delivery milestones aligned with schedules.
1. Sales and Client Meetings
Sales teams manage a lot through meetings, demos, discovery calls, follow-ups. With this integration:
Every new client meeting gets logged in Jugl
Pre-sales work can be created from calendar planning
Missed or canceled meetings are easy to track
Calendar Event Title | Triggered Work in Jugl |
Demo with ABC Ltd. | Create work for preparation |
Sales Kickoff | Schedule handoff work post-meeting |
Follow-up for Proposal | Remind rep with new due date |
2. HR and Recruitment
Calendars are a central tool for scheduling interviews, training, and onboarding. The integration helps HR teams:
Track interviews directly on boards
Set reminders or follow-ups based on event time
Link feedback forms or candidate records
Event Type | Board Action |
Interview Scheduled | Create evaluation work |
Onboarding Session Planned | Assign checklist work to manager |
Rescheduled Interview | Update due time on interview work |
3. Admin and Ops Use Cases
Even general admin or operations teams benefit from this setup. Some examples:
Room booking events or team syncs can be logged for reporting
Facility maintenance slots can create prep work
Vendor meetings can trigger budget approvals
Event on Calendar | Action in Jugl Board |
Office Maintenance | Create pre-checklist work |
Internal Sync | Assign agenda collection work |
Vendor Visit Scheduled | Notify finance for invoice work |
Other Helpful Scenarios You Can Automate
Some use cases go beyond traditional teams. Here are a few that show how flexible this integration can be:
Compliance Checks: Regular audits scheduled in calendar can create audit work in Jugl.
Marketing Campaigns: Launch meetings can trigger checklist entries.
Training Schedules: Calendar-driven learning sessions can create review or assignment work.
Recurring Events: Weekly syncs can auto-create reminder entries with participant links or topics.
You can also build different recipes for different calendars, such as one for internal sessions and one for client work.
Tips for Configuring and Managing Your Recipes
Keep these points in mind as you work with calendar recipes:
Use meaningful titles: Filter events using keywords like "Demo", "Interview", or "Kickoff".
Board selection matters: Set up different recipes for different types of work or teams.
Field mapping improves clarity: Don’t skip fields like date, attendees, or event link, they help make the work complete.
Use monitor and retry logic: Helps ensure that temporary issues don’t block the automation.
Tip: If you manage many events, group similar events in one calendar. This makes filtering cleaner and keeps your recipes focused.
When This Integration Helps
This setup is especially helpful if:
Your team schedules a lot of work-related meetings
You rely on calendars for deadlines and coordination
You want to avoid duplication between planning and boards
Your events often change, and you want real-time updates
You don’t have to check both the board and the calendar. Once the recipe is in place, they work together and stay updated on their own.
Final Note
The integration takes just a few minutes to set up and opens up many ways to automate your scheduling and follow-up work. You can begin with a simple case like creating delivery entries from milestones, and add more recipes as needed.