Keeping your calendar updated with what’s happening in your work system can help avoid missed meetings, unclear schedules, or last-minute updates. With Jugl’s Google Calendar integration, you can automatically create or update calendar events based on changes in your Jugl boards.
Table of Contents
Why Send Work Events from Jugl to Calendar
What Calendar Entries Can Be Automated
Steps to Enable Calendar Integration
Events in Jugl That Can Trigger Calendar Actions
What Can Happen on Google Calendar
How Teams Use Jugl to Calendar Integration
What to Watch While Using This Integration
Final Note
Why Send Work Events from Jugl to Calendar
This setup is for users who want to keep their Google Calendar up to date with work from Jugl. Instead of checking your boards and calendar separately, this integration allows you to:
Add new calendar events when work is created or updated
Make changes to events if the original work changes
Delete calendar events when work is removed or canceled
Everything stays consistent between your board timelines and your calendar view.
What Calendar Entries Can Be Automated
Here’s a quick view of what’s supported:
Action in Jugl | Result in Google Calendar |
New work created | New calendar event added |
Status changed to "Scheduled" | Existing event updated |
Due date changed | Calendar time updated |
Work marked "Canceled" | Calendar event deleted |
You can also search for existing calendar events, create tasks inside Google Calendar, or manage attendee lists depending on your flow.
Steps to Enable Calendar Integration
Before using this integration, you’ll need to connect your Google account.
📌 Image A: Google Calendar connection page
Steps:
Go to your Connections tab in Jugl
Click on Google Calendar
Enter a connection name
Choose your workspace or folder
Sign in using your Google account
OAuth 2.0 is used here to keep the integration secure. You only need to connect once unless your token expires or permissions change.
Events in Jugl That Can Trigger Calendar Actions
Start your recipe by picking an event inside Jugl that should lead to a calendar update.
📌 Image B: Recipe starting with Jugl event trigger
You can use:
New work created
Field value changed (e.g., Due date)
Status changed
Custom event like label added
Once this is set, the next part defines what you want Google Calendar to do.
What Can Happen on Google Calendar
After the trigger, select an action from Google Calendar. This tells the recipe what should happen on the calendar side.
📌 Image C: Available Google Calendar actions
You’ll find options like:
Action Name | Description |
Create event | Add a new calendar event |
Update event | Modify an existing calendar event |
Delete event | Remove an event from the calendar |
Create all-day event | Add an event with no time range |
Add/delete attendees | Manage participant list |
Choose the one that fits your workflow. In many cases, you’ll start with Create event, and add more logic later if the flow grows complex.
How Teams Use Jugl to Calendar Integration: Use Cases
Here’s how this works across different departments or workflows:
1. Project Teams
New delivery work triggers a calendar event
Event is updated if the deadline shifts
Helps keep stakeholder calendars aligned with real-time status
Use Case | Result |
Project milestone set | Calendar updated with milestone |
Review pushed forward | Event time changed |
2. HR and Recruitment
Interviews scheduled in Jugl can show on recruiters’ calendars
You can also delete or reschedule automatically if the interview is updated
Trigger | Calendar Output |
Interview work created | Add event with candidate name |
Interview canceled | Delete calendar event |
3. Sales Teams
When a deal enters the "Demo Scheduled" stage, add it to calendar
If canceled or lost, event is deleted automatically
Sales Board Status | Action |
Status = Demo Scheduled | Add demo event |
Status = Canceled | Remove from calendar |
4. Admin or Coordination
General reminders like follow-ups or budget reviews
Weekly recurring events can be created automatically for ongoing routines
What to Watch While Using This Integration
Use filters: Only trigger calendar events for specific labels or statuses
Avoid conflicts: Add separate logic if calendar already contains the same event
Monitor jobs: Always test your recipe with a few samples before going live
Label events: Include board or work type in the title for clarity (e.g., [Support] Call with Client)
Delete logic: Make sure deletion only happens when you're sure the event should go
Note: You can also manage attendee lists and create multiple types of calendar events (single day, all-day, or repeated) depending on how your workflow is structured.
Final Note
Instead of updating your calendar manually every time something happens in Jugl, you can let automation handle it. This reduces the chance of missing deadlines or overlapping events, especially when working with larger teams.
You can begin with one or two simple flows, like adding events from new work and then extend your recipes to cover status changes, updates, and deletions.
When ready, this setup allows both your boards and your calendar to reflect the same progress without double-checking or switching tabs.