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Send Tasks or Events from Jugl to Your Google Calendar

Sending Events from Jugl to Google Calendar allows automatic creation, updates, or deletion of calendar events based on work progress

Updated over 2 weeks ago

Keeping your calendar updated with what’s happening in your work system can help avoid missed meetings, unclear schedules, or last-minute updates. With Jugl’s Google Calendar integration, you can automatically create or update calendar events based on changes in your Jugl boards.

Table of Contents

  • Why Send Work Events from Jugl to Calendar

  • What Calendar Entries Can Be Automated

  • Steps to Enable Calendar Integration

  • Events in Jugl That Can Trigger Calendar Actions

  • What Can Happen on Google Calendar

  • How Teams Use Jugl to Calendar Integration

  • What to Watch While Using This Integration

  • Final Note

Why Send Work Events from Jugl to Calendar

This setup is for users who want to keep their Google Calendar up to date with work from Jugl. Instead of checking your boards and calendar separately, this integration allows you to:

  • Add new calendar events when work is created or updated

  • Make changes to events if the original work changes

  • Delete calendar events when work is removed or canceled

Everything stays consistent between your board timelines and your calendar view.


What Calendar Entries Can Be Automated

Here’s a quick view of what’s supported:

Action in Jugl

Result in Google Calendar

New work created

New calendar event added

Status changed to "Scheduled"

Existing event updated

Due date changed

Calendar time updated

Work marked "Canceled"

Calendar event deleted

You can also search for existing calendar events, create tasks inside Google Calendar, or manage attendee lists depending on your flow.


Steps to Enable Calendar Integration

Before using this integration, you’ll need to connect your Google account.

📌 Image A: Google Calendar connection page

Steps:

  • Go to your Connections tab in Jugl

  • Click on Google Calendar

  • Enter a connection name

  • Choose your workspace or folder

  • Sign in using your Google account

OAuth 2.0 is used here to keep the integration secure. You only need to connect once unless your token expires or permissions change.


Events in Jugl That Can Trigger Calendar Actions

Start your recipe by picking an event inside Jugl that should lead to a calendar update.

📌 Image B: Recipe starting with Jugl event trigger

You can use:

  • New work created

  • Field value changed (e.g., Due date)

  • Status changed

  • Custom event like label added

Once this is set, the next part defines what you want Google Calendar to do.


What Can Happen on Google Calendar

After the trigger, select an action from Google Calendar. This tells the recipe what should happen on the calendar side.

📌 Image C: Available Google Calendar actions

You’ll find options like:

Action Name

Description

Create event

Add a new calendar event

Update event

Modify an existing calendar event

Delete event

Remove an event from the calendar

Create all-day event

Add an event with no time range

Add/delete attendees

Manage participant list

Choose the one that fits your workflow. In many cases, you’ll start with Create event, and add more logic later if the flow grows complex.


How Teams Use Jugl to Calendar Integration: Use Cases

Here’s how this works across different departments or workflows:

1. Project Teams

  • New delivery work triggers a calendar event

  • Event is updated if the deadline shifts

  • Helps keep stakeholder calendars aligned with real-time status

Use Case

Result

Project milestone set

Calendar updated with milestone

Review pushed forward

Event time changed

2. HR and Recruitment

  • Interviews scheduled in Jugl can show on recruiters’ calendars

  • You can also delete or reschedule automatically if the interview is updated

Trigger

Calendar Output

Interview work created

Add event with candidate name

Interview canceled

Delete calendar event

3. Sales Teams

  • When a deal enters the "Demo Scheduled" stage, add it to calendar

  • If canceled or lost, event is deleted automatically

Sales Board Status

Action

Status = Demo Scheduled

Add demo event

Status = Canceled

Remove from calendar

4. Admin or Coordination

  • General reminders like follow-ups or budget reviews

  • Weekly recurring events can be created automatically for ongoing routines


What to Watch While Using This Integration

  • Use filters: Only trigger calendar events for specific labels or statuses

  • Avoid conflicts: Add separate logic if calendar already contains the same event

  • Monitor jobs: Always test your recipe with a few samples before going live

  • Label events: Include board or work type in the title for clarity (e.g., [Support] Call with Client)

  • Delete logic: Make sure deletion only happens when you're sure the event should go

Note: You can also manage attendee lists and create multiple types of calendar events (single day, all-day, or repeated) depending on how your workflow is structured.


Final Note

Instead of updating your calendar manually every time something happens in Jugl, you can let automation handle it. This reduces the chance of missing deadlines or overlapping events, especially when working with larger teams.

You can begin with one or two simple flows, like adding events from new work and then extend your recipes to cover status changes, updates, and deletions.

When ready, this setup allows both your boards and your calendar to reflect the same progress without double-checking or switching tabs.

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